Ward Emergency Preparedness
and
Response Plan
“If ye are
prepared ye shall not fear.”
update: 10Sep12
A disaster just happened where do
I start?
Okay
let’s get started with initial set up.
1. Find your Ward Plan binder and
open it up to the section entitled “Emergency Preparedness Committee Members
Responsibilities”. Find the section for each person that has shown up
so far and hand it to them. Have them start with the checklist that corresponds
to their calling and any other supporting documents.
2. If the Emergency Preparedness Director or CERT
Team Leader have not shown up start with those checklists and set up the EOC-Emergency Operations Center and
other disaster relief areas.
3. The EOC
(Emergency Operation Center) is the first item of business.
The set up
should happen in this order:
a. Communications
b. First Aid / Medical / CCU
c. Search & Rescue
d. Supplies from the local CERT cache
e. Water & Sanitation
f. Fire Suppression Teams
g. Mass Feeding
h. Housing & Shelter
i. Fuel
j. Transportation
k. Construction / Reconstruction / Cleanup
l. Death & Morgue
m. Safety & Security
n. Child Care
o. Elderly & Handicap Care
p. Morale & Recreation
q. Psychological & Emotional
4. Locate the EOC up hill and up wind of any
disaster. If available try to use large covered areas such as churches,
schools, civic centers, etc. If covered areas are not available try to find
tents, pavilions, back of large trucks, etc.
5. Have communicators start making calls to find out
the condition of the area around you and services available or not available.
·
Keep a
paper log of every thing that happens.
·
A log on a chalkboard, white board or even a wall
will help with organization.
·
Include a map of the neighborhood or area with the
set up.
·
Mark danger areas and other areas of concern on the
map.
6. Set up a volunteer check in with a log.
7. Have responders and volunteers sign in.
8. Assign personnel with at least two people per
group for medical and morgue, logistics and communications and at least four
people per group to fire suppression teams, six people per group to search and
rescue teams. Assign an extra person as a runner to each group.
9. If a local cache is available open it up and
distribute supplies, as needed: medical, stretchers, backboards, blankets,
pry-bars, log sheets, etc.
10. Check that all personnel have safety equipment
to include: helmets, goggles, vests, dust masks, work gloves, latex or rubber
gloves, proper clothing, flashlights and whistles or other signal devices.
11. Set up the medical area with divisions for: Triage,
Immediate, Delayed, Recovery, and Morgue victims.
12. Set up areas, as needed, for team/crew feeding,
mass feeding, childcare, sleeping quarters, recreation, and water purification
/ filtration.
13. Gather facts, identify any additional
resources, develop a rescue plan, evaluate progress, rotate crews.
14. As reports start coming in from Block Captains,
establish rescue priorities and send out teams to where the greatest need is.
15. If there are not Block Captains set up or they
are not available to send in reports, send out search and rescue crews to start
a door-to-door search.
16. Arrange for transportation of injured
individuals.
17. As victims start arriving at the medical unit
have them logged in and sent to the appropriate area, depending on their
condition.
18. Open up reports binders and distribute and fill
out necessary forms. See that they are delivered to the right people.
a. Search & Rescue Team Report to CERT Team
Leader
b. Block Captain Report to CERT Team Leader
c. Area Report to Stake / City Leader
19. Send utility teams to places where gas and
other utilities need to be controlled and have them do so or mark off the area
as a danger area.
20. Follow instructions from Ward / Stake / City
Leaders.
21. Start assigning duties to volunteers as they
sign in to help with the disaster relief efforts detailed in section 3 above.
22. In mass feeding - feed the Search & Rescue/
volunteers FIRST, victims SECOND, and displaced families and individuals LAST.
23. Begin reconstruction and clean up of lightly
damaged buildings for placement of displaced families and individuals.
24. Set up childcare for volunteers and displaced
families.
25. Set up morale & recreation activities to
distract and give relief to volunteers and displaced families.
26. Arrange for Neighborhood Watch Security and
Morgue Security patrols.
27.Arrange
for Counselors and Psychological needs of affected volunteers and victims
General Information
1. The difference between an emergency and a
disaster is that a disaster overwhelms the local authorities and emergency does
not. During a disaster it is most likely that the local authorities will not be
able to respond for up to 4 -5 days. This is why it is so important for this
plan to work during that interim period.
2. In the event of a disaster the ward house, if
intact and deemed safe, may become the central administration and EOC -
Emergency Operations Center for the ward. If necessary and available the ward
house may be used for medical care, group feeding, child care, and all
activities required to care for the needs of people living within the ward
boundaries. The ward should consider other alternative buildings for possible
use in the event that the ward house is not safe to occupy.
3. Those people in critical need of medical care
will be attended to at the Stake Center. In the event of a disaster that
requires medical expertise and resources, all medical professionals who are willing
to help should report at the Stake Center. Only those people requiring critical
medical care will be referred to the Stake Center. Those people requiring minor
medical attention will be treated at their home or at the ward EOC (Emergency Operations Center).
4. Stake physical resources are limited.
5. Ward leaders have the primary responsibility
for preparing and responding to the emergency needs of those people living
within their respective ward boundaries. Stake physical resources and
additional human resources may be available when requested by the Ward Bishop
to the Stake President.
6. Church leaders should understand that civil
authorities have priority in directing efforts to respond to emergencies.
Church members, acting as citizens, should do all they can to help their
neighbors and government leaders protect life and property and to maintain
safety and order until normal conditions can be restored.
7. To be prepared to administer to the critical
needs of the ward members in the event of a disaster, each ward should:
A. Conduct a neighborhood survey regarding
emergency preparation and resources. All people living within the ward
boundaries should be surveyed. Review the survey annually to keep the
information current.
B. Identify potential hazardous situations within
the ward boundaries.
C. Prepare
three Ward Leadership Emergency Kits. A kit should remain in the Bishop’s
office, in the home of the Bishop, and in the home of the Ward Emergency
Preparedness Director (CERT team leader). These kits should contain the
following:
1. A current
Stake Directory if available.
2. A current
Map of the ward listing the names, addresses, and phone numbers of all people
within the ward boundaries.
3. The names
and phone numbers of Medical Doctors and Emergency Personnel within the stake
boundaries.
4. The names
and phone numbers of people within the ward boundaries who have cellular
phones, HAM radios, and family band (FSR) radios.
5. A current
CERT Cache Inventory for the cache within the ward boundaries.
6. Lined
paper pads and several dozen sharpened pencils.
7. A copy of
the ward “Emergency Preparedness and Response Plan”.
8. Several
copies of “Report to the Stake Emergency Leader”.
9. Colored 8
½” x 11" cards, tacks, and tape. These can be used for marking houses to
easily identify the emergency condition of individuals and families. The ribbon
or card color designates the urgency for medical and emergency attention.
Green - “All is
well !”
Yellow - “help
needed but not critical”
Red -
“Immediate help or critical care is needed”
Black - “A deceased person(s) is here”
(The Black
card should be used in conjunction with any of the other three cards/ribbons,
depending on the situation.)
10. Emergency
resource data gathered previously for the “Emergency Resource Survey”.
Ward Ward EMERGENCY PREPAREDNESS COMMITEE
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Position
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Name
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Address
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Phone
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Email
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WARD
SPECIALISTS
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Food Storage
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Asst. Food Storage
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Medical & Dental
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Communications
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Transportation
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Safety & Security
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Housing-Shelter-Fuel
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Water-Sanitation
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Death-Morgue
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Cleanup & Construction
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Food Preparation
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Child Care--Elderly-Disabled
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Morale- Recreation
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Psychological--Emotional
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Ward Ward EMERGENCY BLOCK CAPTAINS
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Block
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Block Captain Name
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Address
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Phone
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Email
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1
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2
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3
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4
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5
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6
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7
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8
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9
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10
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11
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12
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13
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14
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15
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CERT Trained Personnel – Ward
EOC - Emergency Operations Center Location: __________________________________________
Alternate EOC Location:
____________________________________________________________
CERT Cache Location:______________________________________________________________
Ward Cache Location:
_______________________________________________________________
Name
|
CERT ID #
|
Address
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Home Phone
|
Work Phone
|
Email
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Team Leader:
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Assist. Team
Leader:
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Team
Members:
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1
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2
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3
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4
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5
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6
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7
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8
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9
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10
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11
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12
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13
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14
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Attach additional pages as needed
Ward Ward Emergency Resources
CHILD CARE, ELDERLY, &
HANDICAPPED
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Day Care Training:
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Teachers:
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COMMUNICATIONS
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Radio Operators:
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Foreign Languages
|
FUEL
& ENERGY
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Portable generator
|
Lanterns
|
CONSTRUCTION
|
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General
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Equipment
|
Plumber
|
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HOUSING
|
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Tents (Sleeps how many)
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Portable Heaters
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MASS FEEDING
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Mass Production Cooks
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Dutch Ovens
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Grills (large capacity)
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Stoves
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MEDICAL
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Medical Personnel
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Non-Professional
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Medical Supplies
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SAFETY & SECURITY
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TRANSPORTATION
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Drivers
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Trucks
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ATV
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WATER & SANITATION
|
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Active Wells
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Annual
Checklist
_ Review resource materials related to emergency
preparedness.
_ Encourage people living within the ward boundaries to
obtain a year supply of water, food, sanitary and medical needs, clothing and
fuel to prepare to respond to emergencies.
_ Update the ward emergency preparedness kits. Review
and update resource lists of people, equipment, and facilities.
_ Update the area map and telephone directory of all
people living within the ward boundaries.
_ Update the Emergency Preparedness Neighborhood
Resource Survey.
_ Review plans for the use of church buildings.
_ Review plans to assist people living within the ward
boundaries with special needs such as young children, the elderly, and the
physically impaired.
_ Plan ways to prevent and relieve the emotional trauma
that people living within the ward boundaries might suffer during an emergency
by providing worship services, recreational events, counseling, and service
opportunities.
_ Review the ward’s preparation and ability to maintain
communications in the event of a disaster. Outline the priesthood line of
communication and organization.
_ Review the ward’s preparations and ability to handle
medical emergencies, including the following:
- Teach
and train priesthood and auxiliary leaders regarding their responsibilities in
the
event of a disaster.
- Compile
and maintain a list of qualified medical personnel.
- Encourage
people living within the ward boundaries to receive training in basic first
aid skills.
Review the
Emergency Preparedness Committee Responsibilities to insure that proper
attention is being given in all aspects of individual, family, and ward
emergency preparedness.
Ward Emergency Preparedness Planning Meetings
Ward Council Meeting
Attending: Bishopric, Elders Quorum President, High Priest
Group Leader, Ward Mission Leader, Young Men President, Ward Executive Secretary,
Ward Clerk, President of Ward Auxiliary Organizations, Activities Committee Chairman,
and other as invited, including the Ward Emergency Preparedness Director, and
the Ward Food Storage Director.
Time:
Place:
Frequency: Monthly
Conducting: Bishop
Bishopric Reporting and Planning Meeting
Attending: Bishop or Bishopric Member assigned to oversee Emergency
Preparedness, the Ward Emergency Preparedness Director, and the Ward Food Storage
Director.
Time:
Place:
Frequency: As needed, but at least quarterly
Conducting: Bishop, or his counselor
Ward Emergency Preparedness Committee Meeting
Attending: Bishopric Member assigned to oversee Emergency Preparedness,
the Ward Emergency Preparedness Director, and the Ward Food Storage Director, Counselors
assigned to Emergency Preparedness from the Elders Quorum, High Priest Group,
and Relief Society, and all Ward Emergency Preparedness Specialists.
Time:
Place:
Frequency: Monthly is recommended, but at least quarterly
Conducting:
Ward Emergency Preparedness Director
Specialist Reporting Meeting
Attending: All Ward Emergency Preparedness Specialists
report to the Priesthood or Relief Society Leadership under which they are
assigned.
Time:
Place:
Frequency: Regularly
Conducting:
Presidency or group leadership
